Microsoft is a well-known email provider, and users can sign up for a Microsoft email account using Outlook or Exchange Online. While Outlook is a good email client on its own, Exchange Online subscriptions offer a number of business-friendly features.
We’ll go over the key differences between Microsoft Exchange and Outlook in this article and help you choose the best choice for your company. We’ll also go over the extra features in Microsoft 365 Business Standard, a productivity suite that includes an Exchange Online subscription.
When you upgrade to an Exchange Online subscription, you gain access to a number of features that you can’t get with a free Outlook email account. First, with Plan 1, you’ll have up to 50 GB of storage and unlimited archive storage; with Plan 2, you’ll have up to 100 GB of storage and unlimited archive storage. Plan 2 subscribers can store their entire email history without running out of space.
While Outlook allows you to build and manage groups, Exchange Online provides much more advanced collaboration and team management tools. Admins have complete control over individual and team permissions, as well as the ability to build and share resources, contacts, and subgroups.
Furthermore, Exchange Online Plan 2 adds an extra layer of security by preventing data loss. You can use policies from independent suppliers or create your own based on your brand’s specific needs and priorities, in addition to Microsoft’s pre-set policies.
Although this feature isn’t available with Exchange Online, Microsoft 365 makes it simple to connect email addresses to a custom domain. When compared to the standard @outlook.com email address, custom email addresses can help your company appear more professional.
While Exchange Online has far more features than Outlook, Exchange Online users can still access their accounts via Outlook, which has a clean and professional design that makes it simple to find what you need. The Outlook client is available online and as a mobile app for iOS and Android devices. Microsoft 365 users can also download a desktop app.
New subscribers, on the other hand, may find the Exchange admin center to be much more daunting. This dashboard includes all of the tools you’ll need to manage your organization’s hosted email but getting to know its features and options may take some time.
Exchange, on the other hand, gets above and beyond Outlook in terms of security. Exchange Online Protection is much more versatile than Outlook’s spam filtering, which simply sends spam emails to the Junk folder. Admins should actively filter messages based on corporate policies or government rules to ensure that everyone in the company is in compliance.
Finally, Exchange Online subscribers can send messages that are significantly greater than those supported by Outlook. Individual messages in Outlook are limited to a total size of 20 MB, compared to 150 MB for Exchange Online. Keep in mind, however, that the recipient’s email client may block large attachments.
For Outlook, Exchange Online, and a variety of other platforms, Microsoft Support has a number of comprehensive articles on a variety of common questions and problems. You can also ask questions to the active support community.
Users of Outlook and Exchange Online can get live support through a 1-800 number or a live chat interface. Unfortunately, there are no hours or estimated wait times for free users listed on the website. 365 Business subscribers have access to phone and online support 24 hours a day, seven days a week.
Pricing and plans
Because the Exchange Online subscription is often advertised as “Outlook for Business,” Microsoft’s branding is a little hazy. The Outlook app, on the other hand, is entirely free. Outlook allows users to send and receive emails just like any other email service, and free users are limited to 15 GB of email storage.
Exchange Online plans begin at Rs.290 per user per month with an annual pledge for Plan 1, which includes 50 GB of storage and basic tools like calendar/contact sharing and inbox management.
For many individuals and small businesses, Microsoft Outlook offers more than enough tools, but there’s no denying that Exchange Online has a larger feature set. Whether or not these tools are worthwhile depends on the size of your company and your email requirements.
Exchange Online offers additional storage space, 24/7 support, personalized email addresses, and data loss prevention, to name a few features. Exchange Online is an excellent choice for any company that isn’t happy with Outlook’s features or storage limit, especially since plans start at just Rs.290 per user per month.